Companies House is the UK’s official company registry. It keeps public records of company directors, owners, and key company information. New rules now require everyone registering, managing, or controlling a UK company to complete identity verification. For overseas individuals, this step is crucial to demonstrate legitimacy and comply with UK regulations. Living outside the UK makes the verification process more complex. Time zones, different rules, and sending documents internationally can cause problems. In this blog, we’ll explain how overseas individuals can complete Companies House identity verification, including key requirements and tips for an efficient process.
Understanding Companies House Identity Verification
Identity verification is a legal requirement under UK company law. It helps prevent fraud, ensures that company directors and owners are legitimate, and promotes accountability in all business activities.
Specific requirements for overseas individuals
Overseas individuals face slightly different verification steps compared to UK residents. They may need to provide certified copies of passports, proof of address from their home country, and other official documents. Understanding these requirements in advance can make the process smoother and reduce delays.
Step by Step Guide to Completing Identity Verification
Step 1: Register for an online account with Companies House
Overseas individuals can create a Companies House online account from anywhere in the world. Visit the official website, follow the registration prompts, and provide the required basic information. Familiarise yourself with the portal layout to make the process smoother.
Step 2: Gather required documentation
Prepare acceptable identity documents such as a passport or national ID. You will also need proof of address, which may include utility bills, bank statements, or official letters from your home country of origin. Ensure documents are in the correct format. Digital scans or certified copies are usually required.
Step 3: Submit identity verification details
Submit your documents through the Companies House online portal. In some cases, postal submission may be allowed, though online submission is faster and more secure.
Step 4: Use Authorized Certification Service Provider (ACSP) if needed
Authorized Certification Service Provider can assist with identity verification, particularly for overseas applicants. These providers verify that documents comply with the necessary standards and help accelerate the verification process.
Director’s Identity
Verification Service
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Book an AppointmentLearn MoreOvercoming Common Verification Challenges
Language: If your documents are not in English, translation may be required depending on the ID verification method you use
Documents: If you don’t have a biometric passport, alternative forms of ID may be accepted, but you might need to use an Authorised Corporate Service Provider (ACSP) for verification.
Time Zones & Communication: Companies House identity verification for overseas individuals is quick and fully digital. There is no need to send, upload, or post any documents. Instead, the person simply creates a GOV.UK One Login, downloads the Companies House identity verification app, and follows the instructions. The app will ask them to scan their biometric passport and complete a short face-verification check. Once this is done, the verification is submitted automatically. Documents do not need to be translated, and alternative forms of ID such as birth certificates are not used for this process. This makes the verification simple, secure, and convenient for anyone completing it from outside the UK.
Our Tips for a Smooth Verification Process
1. Check Your ID – Use a valid biometric passport or another approved form of photo identification that meets Companies House requirements. If you are completing verification through an authorised agent, ensure any additional documents they request—such as proof of address—are clear, recent, and properly formatted.
2. Plan Ahead – Verification through the Companies House app is usually quick, but if you are overseas or working with an agent, allow extra time in case further checks or follow-up steps are required.
3. Get Help if Needed – A UK-based authorised agent (ACSP) can guide you through the process, review your documents, and help you avoid mistakes that could cause delays.
4. Be Accurate – Enter your personal information carefully and ensure it matches your ID exactly. Even small errors can result in verification failure.
5. Stay Prepared and Patient – Keep your identification and supporting documents ready, follow each step at a steady pace, and allow time for Companies House or your agent to complete any necessary reviews.
Why Identity Verification Matters
Completing Companies House identity verification is a vital step in legally managing a UK company and building trust with partners, customers, and investors. When you prepare your documents carefully, follow each step accurately, and allow time for processing, the entire experience becomes smoother and far less stressful. With the right preparation and support from the Companies House website or a professional adviser the verification process becomes a straightforward and essential part of establishing your business in the United Kingdom.
Ready to Get Your Companies House Verification Done? We’re an Authorized Certification Service Provider (ACSP) and we’re here to help you through every step. Contact us now for a free consultation and make the process easier.
